Programme & Activity Evidence
Where SCF worked, what activity occurred, which programme led it, the target group, attendance/reach, team deployment and source evidence.
Integrated Evidence System
From field record
to accountable evidence.
SCF's documentation architecture connects operational forms, controlled registers, programme indicators, Village Health Intelligence, annual reporting and governance review. The purpose is not to create more paperwork; it is to make every important action traceable, reviewable and useful for the next decision.
System Map
Six connected evidence layers.
Each layer has a different job. Patient-identifiable data stays in the controlled operational layer; only approved, aggregated and de-identified evidence progresses to the public reporting layer.
01
FormsVillage entry, profile, activity, awareness, UCID, referral, SPARSH and weekly summary.02
RegistersStable IDs, activity records, referral status, follow-up, barriers and supporting evidence.03
Programme KPIsReach, screening, identification, referral, linkage, continuity, quality and programme delivery.04
Village DashboardZone → Cluster → Village intelligence, active work, pending work and next action.05
Annual ReportProgramme funnels, geographic evidence, activity composition, learning and approved annual results.06
Evidence LockGovernance review, reconciliation, verification, disclosure classification and reporting freeze.Field action → structured record → stable identifier → evidence attachment → review → master register → reconciliation → KPI → dashboard → annual consolidation → governance approval → Evidence Lock
Three Evidence Streams
Activity, care and institution remain distinguishable.
Care Continuity Evidence
UCID-based identification, referral, contact attempts, hospital linkage, support, follow-up, barriers, next action and closure where documented.
Institutional Evidence
Governance, approvals, finance, in-kind support, partnerships, safeguarding, programme review, reporting controls and approved disclosures.
Evidence Status
A number is not enough; its status matters.
VerifiedReconciled against the designated source evidence and approved for the stated use.
ReportedPresent in an authorised programme or annual report but not necessarily source-level reconciled.
Under ReconciliationSource conflict, duplicate risk, incomplete denominator or another issue prevents final evidence lock.
Planned / ProjectedFuture target, proposed activity or programme projection; never displayed as achieved impact.
Field-to-Report Matrix
What moves forward—and what stays controlled.
| Evidence object | Operational source | Derived output | Public treatment |
|---|---|---|---|
| Village activation | Village Entry Record | Active villages, stakeholder readiness, next planned action | Aggregate |
| Village risk | Profile & Risk Landscape | Target groups, dominant risk signals, programme priority | De-identified |
| Programme activity | Daily Activity / Awareness Logs | Activity composition, reach and programme delivery | Aggregate |
| Identification | UCID Register | Suspected/identified pathway and referral denominator | Patient-level controlled |
| Referral continuity | Referral & Follow-up Tracker | Referral conversion, pending follow-up, barriers and next action | Aggregate KPI |
| Home support | SPARSH Register | Unique beneficiaries, repeat visits, continuity and escalation | Clinical details controlled |
| Village performance | Weekly Village Summary | Zone/cluster/village dashboard | De-identified |
| Annual programme evidence | Programme reports + reconciled registers | Annual funnels, KPIs, target/achievement and learning | Approved disclosure |
| Institutional accountability | Governance/finance/partnership evidence | Evidence Lock and annual institutional reporting | Approved disclosure |
Decision Layer
Evidence should drive the next action.
Field Team
What happened today? Which cases or villages need action tomorrow? What evidence is incomplete?
Programme Lead
Which villages are active? Where are referrals or follow-ups pending? Which barriers recur?
Management
Are programmes progressing against approved plans? Are resources, partners and in-kind contributions documented?
Board / Governance
What is verified, what remains under reconciliation, what can be disclosed and what requires corrective action?
CSR / Institutional Partner
What was proposed, delivered, evidenced, supported and learned—without exposing confidential patient records?
Public
What SCF did, where it worked, what the reported outcomes mean and how evidence quality is being strengthened.